Stealth Construction
HEAT ILLNESS PREVENTION PLAN
Cal/OSHA Title 8 CCR §3395 Compliance · Outdoor Workplaces
1 Plan Administration
Cal/OSHA Reference: Title 8 CCR §3395(i) — Heat Illness Prevention Plan. Must be in writing, in English and the language understood by the majority of employees, available at the worksite, and provided to Cal/OSHA upon request. May be integrated with the Injury & Illness Prevention Program (§3203).
2 Cal/OSHA Temperature Thresholds & Triggers

The following temperature thresholds trigger specific Cal/OSHA-required protective measures. All supervisors must monitor temperature throughout the shift using a reliable source (e.g., National Weather Service, OSHA-NIOSH Heat Index app, on-site thermometer).

80°F
Shade Trigger
Shade must be erected and made available. Cool-down rest in shade for 5+ minutes whenever requested.
95°F
High-Heat Procedures
Mandatory 10-min cool-down rest every 2 hours. Buddy/observation system. Pre-shift meeting required.
HEAT WAVE
≥80°F & 10°F+ above 5-day avg
All employees closely observed. Acclimatization protocols active.
3 Provision of Water · §3395(c)
Requirement: Potable drinking water that is fresh, pure, suitably cool, and free of charge. Minimum one quart per employee per hour. At start of shift, sufficient water for the entire shift must be available, OR a documented replenishment procedure must be in effect.

Stealth Construction Water Procedures

  • Water is provided free of charge at every Stealth jobsite. Employees are encouraged to drink small amounts frequently (one cup every 15 minutes) rather than large amounts infrequently.
  • Water containers are placed as close as practicable to the work area and shade area, and never in direct sunlight.
  • Water is suitably cool — under 60°F when feasible. Ice is provided when temperatures exceed 90°F.
  • Single-use cups or individual water bottles are provided. Communal drinking from a single container is prohibited.
  • Each crew begins the shift with a minimum of 2 quarts of water per employee for the first 2 hours, plus continuous replenishment thereafter.
  • The foreman/superintendent is responsible for checking water levels every 2 hours and arranging refill before any container reaches empty.
  • Supervisors actively remind workers to drink water throughout the shift, not just on breaks.

Site-Specific Water Plan

4 Access to Shade · §3395(d)
Requirement: When outdoor temperature exceeds 80°F, employer must have and maintain one or more shaded areas. Shade must accommodate the number of employees on rest/meal period at any one time, allow employees to sit normally without bodily contact, and be located as close as practicable to the work area. A car in the sun is NOT acceptable shade unless A/C is running.

Stealth Construction Shade Procedures

  • Shade structures (pop-up canopies, EZ-Ups, scaffold tarps, or equivalent) are erected and open before temperature reaches 80°F on the workday.
  • Shade is sized so that all employees on a rest break can sit fully shaded, in a normal posture, without touching one another.
  • Shade is located as close as practicable to the work area. When work moves, shade moves with it.
  • Employees may take a preventative cool-down rest of at least 5 minutes in the shade whenever they feel the need to do so to protect themselves from overheating. They are not required to wait for a scheduled break and will not be discouraged from taking this rest.
  • Any employee taking a cool-down rest is observed by a supervisor or designee for signs of heat illness, asked if they are experiencing symptoms, and not sent back to work until symptoms have subsided (minimum 5 minutes).
  • Below 80°F, shade is provided either present or made available within 5 minutes upon employee request.

Site-Specific Shade Plan

5 High-Heat Procedures · §3395(e) — Triggered at 95°F
Requirement: When temperature equals or exceeds 95°F, the following high-heat procedures apply. Stealth Construction falls under the construction industry, which is one of the five industries (along with agriculture, landscaping, oil & gas extraction, and certain transportation) specifically called out for mandatory high-heat procedures.

Mandatory High-Heat Actions (≥95°F)

  • Effective communication: Voice, observation, or electronic means is maintained at all times so employees can contact a supervisor when necessary. If cell reception is unreliable at the worksite, an alternate means is established before the shift starts.
  • Observation for heat illness: Supervisor regularly observes (no more than 20 employees per supervisor for direct observation), OR a mandatory buddy system is implemented where workers monitor each other.
  • Verbal reminders: Supervisors remind employees throughout the shift to drink plenty of water.
  • Designated EMS callers: One or more employees per worksite are designated and authorized to call emergency medical services. All other workers may call when no designated person is available.
  • Pre-shift tailgate meeting: Before work begins on any day temperatures will reach 95°F, a pre-shift meeting is held covering the day's high-heat procedures, the importance of drinking water, the right to take cool-down rest, and how to recognize heat illness.
  • Mandatory cool-down rest: Each employee takes a minimum 10-minute net preventative cool-down rest every 2 hours. This may be combined with required meal/rest periods. If the shift extends past 8 hours, additional cool-down rest is required at the end of the 8th hour, and again at the 10th hour, and so on.
6 Acclimatization Procedures · §3395(g)
Requirement: The body needs 4 to 14 days of regular work in the heat (at least 2 hours per day) to fully acclimatize. Failure to acclimatize new or returning workers is one of Cal/OSHA's most-cited heat violations and typically results in a "Serious" or "Willful" citation.

Stealth Construction Acclimatization Procedures

  • New employees assigned to high-heat areas are closely observed by a supervisor or designee for the first 14 days of their employment.
  • Returning employees who have been away from heat work for more than 14 consecutive days are treated as new employees and re-acclimatized.
  • During a heat wave (any day with predicted high of at least 80°F AND at least 10°F above the average high of the preceding five days), all employees are closely observed regardless of tenure.
  • For new or returning workers, work duration may be progressively increased: 20% Day 1, 40% Day 2, 60% Day 3, 80% Day 4, 100% Day 5 and after. Where this is not practicable, supervision is intensified instead.
  • Workers are explicitly informed that they should not work through symptoms of heat illness, and that taking time to acclimatize is a protected right.
  • All acclimatization observations are logged on the Acclimatization tab of this document.
7 Emergency Response Procedures · §3395(f)

🚨 IF HEAT STROKE IS SUSPECTED — ACT IMMEDIATELY

  1. Call 911 immediately. Heat stroke is a life-threatening emergency.
  2. Move the worker to shade or a cool area. Remove outer clothing.
  3. Cool the body aggressively: cold water immersion if possible, or apply ice packs to neck, armpits, groin; spray with cool water and fan.
  4. Do NOT give fluids if the person is unconscious or confused.
  5. Stay with the worker until EMS arrives. Provide clear directions to the worksite.

Signs & Symptoms of Heat Illness

Heat Rash / Cramps
  • Red bumpy rash with severe itching
  • Muscle spasms / cramps
  • Heavy sweating
  • Thirst
Heat Exhaustion
  • Cool, pale, moist skin
  • Heavy sweating
  • Headache, nausea, dizziness
  • Weakness, fatigue, fainting
  • Fast, shallow breathing
⚠ Heat Stroke (911)
  • Hot, red, dry OR moist skin
  • Confusion, slurred speech
  • Loss of consciousness
  • Seizures
  • Body temp ≥103°F
  • Very high pulse

Emergency Response Procedures

  • Any employee showing signs of possible heat illness is provided immediate cool-down rest in shade or a cool area, monitored, and not left alone.
  • If symptoms do not subside within a few minutes, OR if symptoms suggest heat stroke (confusion, loss of consciousness, hot/dry skin, vomiting, seizures), EMS is contacted IMMEDIATELY (call 911).
  • The designated emergency contact on site ensures clear, precise directions to the work location are available for emergency responders, including landmarks, gate codes, and the best access route.
  • If the work site is remote and EMS response time is extended, Stealth maintains a written transportation plan to bring the employee to a point where EMS can reach them.
  • All heat illness incidents — including those that did not require EMS — are logged on the Incident tab of this document.

Site-Specific Emergency Information

8 Training Requirements · §3395(h)
Requirement: All employees and supervisors must receive training before being assigned to work that may expose them to risk of heat illness. Supervisor training must additionally cover how to respond to heat illness, emergency contact procedures, and weather monitoring.

Required Training Topics (All 9 Cal/OSHA Subjects)

  • Environmental and personal risk factors for heat illness, including dehydration, prior heat illness, alcohol/caffeine use, medications, age, and prior medical conditions.
  • The employer's procedures for complying with §3395 (water, shade, high-heat, emergency response, acclimatization).
  • The importance of frequent water consumption — small amounts (about one quart per hour) and frequently, before thirst sets in.
  • The importance of acclimatization and how Stealth implements it for new and returning workers.
  • The different types of heat illness (cramps, syncope, exhaustion, stroke), their common signs and symptoms, and that heat illness can progress quickly from mild to life-threatening.
  • The importance of immediately reporting symptoms — both their own and those of co-workers — to the supervisor.
  • The employer's procedures for responding to symptoms of possible heat illness, including how EMS will be contacted.
  • The employer's procedures for contacting EMS and providing clear directions to the worksite.
  • The employer's procedures for ensuring that supervisors are trained on all the above plus weather monitoring and high-heat tracking.

Training records are logged on the Training tab of this document. Training is documented at hire, before first heat exposure, and re-administered annually at the start of the heat season (typically April for Southern California).

D Daily Heat Conditions Log

Cal/OSHA strongly recommends daily documentation of heat conditions, monitoring methods, and protective measures activated. This log establishes a record of due diligence and is invaluable during investigations.

Hourly Temperature Readings

Time Temp (°F) Heat Index (°F) Water OK? Shade OK? ≥95°F Procedures Active? Initials

Controls Activated Today

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T Heat Illness Tailgate Meeting Record
Cal/OSHA Best Practice: A pre-shift tailgate meeting is mandatory before any shift where temperatures will reach 95°F [§3395(e)(4)]. Stealth Construction holds a brief heat-related tailgate any day temperatures are predicted to exceed 80°F throughout the heat season.

Topics Covered (Check All Discussed)

Discussion Notes

Employee Sign-In

By signing below, each employee acknowledges they understood the topics discussed, had the opportunity to ask questions, and know their rights and responsibilities under the Heat Illness Prevention Plan.

Name (Print) Trade Signature Time New/Returning?
R Heat Illness Prevention Training Records
Requirement: §3395(h) — All employees and supervisors must be trained on Heat Illness Prevention before being assigned to work that may expose them to risk of heat illness. Training is repeated annually and any time procedures change. Records must be maintained.
Employee Name Trade/Role Training Date Initial / Annual / Refresher Language Trainer Test Score Next Due Employee Signature
A Acclimatization Observation Log
Requirement: §3395(g) — New employees, employees returning after 14+ days away, and ALL employees during a heat wave must be closely observed by a supervisor or designee. Document each observation. Failing to acclimatize new workers is one of Cal/OSHA's most-cited heat violations.

Daily Observation Log (Days 1–14)

Day Date Temp High (°F) Hours Worked in Heat % Workload Symptoms Observed? Action Taken Observer Initials
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I Heat Illness Incident Report
Note: ALL suspected heat illness incidents must be documented — even those that did not require medical attention. Recordable incidents must also be entered on OSHA 300 logs. Serious heat illness (heat stroke, hospitalization) must be reported to Cal/OSHA within 8 hours per §342.

Incident Information

Symptoms Observed (Check All)

Severity Classification

Response Actions Taken

Root Cause Analysis & Corrective Actions

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Plan Certification

By signing below, the Plan Administrator certifies that this Heat Illness Prevention Plan has been developed and is implemented in compliance with California Code of Regulations Title 8, Section 3395. The plan is made available at every Stealth Construction worksite, in English and Spanish, and provided to Cal/OSHA upon request.

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